Organizing a successful company outing seems simple, but behind every memorable day lies a well-thought-out plan. To prevent disappointments and to experience something truly special together, we tell you about Flitz events more about organizing company outings. Think about the composition of your group, the budget, the location and the content of the outing itself. We provide tips based on 25 years of experience and more than 6.000 outings per year. Because of our experience, we know everything about the practical steps and tips that can help every team. Are you wondering "How do I organize a company outing?” Then read on quickly!
Who's coming along?
It is advisable to first set up a small organisation team in which different departments are represented. This way you can prevent the preferences of the most outspoken colleagues from dominating. Inventory the group size, age structure and any physical limitations. An anonymous survey works well for this.
Let colleagues choose from keywords such as sporty, creative, culinary or relaxed, and ask which goal is most important to them. Team building, relaxation, competition or knowledge sharing? Create a clear profile sketch based on that. This will later serve as a guideline and save time in later stages. You will no longer have to discuss activities that do not fit in advance.
Opt for an attractive and accessible location
With the group profile in hand, you can look for a cozy place that is accessible to everyone. Check whether the location is accessible by public transport if not everyone has a car. Also think about parking facilities. A location with a large parking lot prevents stress and allows people to arrive relaxed. Also take the weather conditions into account; an outdoor activity always requires an indoor backup. Also choose a place with catering options nearby so that you can have drinks or dinner together after the program.
Of course we can help you with this! Flitz-Events provides a free rain program, so that you can switch to an alternative in bad weather without extra costs. We can also take care of the entire planning of your company outingWe provide a fun outing that suits the wishes of your team, and can provide various dining options afterwards.
Are you going for action, creativity or relaxation?
Now comes the fun part! The activity itself. Use the group profile as a filter. Is the team crazy about adrenaline? Then you can choose, for example, a powerboat experience or laser gaming on location. Do you have a mixed group where some would rather watch than run? Then a combination program can be the solution. For example, go for one of the city games, followed by a cocktail workshop. For team building we work hexathlon, the Expedition trials and our Escape concepts are always good. They require cooperation, tactics and communication.
Make sure the activity fits the season. For example, you can opt for beach games and beach volleyball in the summer, and go for an indoor curling clinic or a winter ice-sculpture workshop in the colder months. Don't forget the culinary conclusion! A barbecue, walking dinner or drinks platter strengthens the group feeling and makes the day complete.
Call in the professionals from Flitz-Events
You now have a location and an activity in mind, but how do you ensure that everything runs smoothly? This is where Flitz-Events can help you. With 25 years of expertise, our team knows exactly which pitfalls companies underestimate. Think of permits, safety requirements, transport planning, materials and communication with all suppliers. At Flitz-Events you get one contact person who guides the entire process. We help with the brainstorming and the quotation up to the script.
Our planners arrange parking, book restaurants, think about branding and provide a free back-up in case of bad weather. We have over sixty turnkey programs and offer the flexibility to create a unique concept tailored to your needs. Because we organize over 6.000 outings per year, our clients benefit from volume discounts on materials and locations, which leads to the best prices!
Communication and preparation, how to keep everyone on their toes
A company outing does not only stand or fall with the day itself, but also with the run-up to it. Send invitations in time and use creative teasers (think of a cryptic video or a mini-quiz in the company email) to increase the anticipation. Share practical information such as clothing advice, transport tips and contact details, but keep part of the program as a surprise to keep the suspense going.
Make sure the organization team communicates with us for questions and involve the professionals of Flitz-Events in answering specific logistical issues. Set up a first aid post, check dietary requirements for the catering and ensure clear safety instructions for sports components. This way everyone feels seen and heard, which leads to maximum attendance and enthusiasm.
Enjoy and let go
On the big day, it is important that the organization team ensures that everything goes according to plan, but also has the space to participate themselves. Flitz-Events takes over the operational coordination. A briefing for all instructors, reception of participants, time control and any last-minute adjustments are done via the event manager. This way, the entire team can participate in a relaxed way and everyone gets the opportunity to really connect. Photography or videography can be provided by Flitz-Events, so that afterwards you have an aftermovie or photo report for internal use or social media.
Step by step to an unforgettable company outing
Organizing a successful company outing starts with a clear analysis of the group, and a logical choice of location and activities. By working together with an experienced partner like Flitz-Events from the first idea, you save time, budget and stress. We combine creativity with logistical handling. From parking facilities to culinary closing, from rain scenario to aftermovie. With one fixed point of contact you keep an overview and you know for sure that your colleagues will share an experience that will be remembered for a long time!
What do you feel like doing? An adrenaline rush on the water, a puzzle tour through the city, a sporty six-event competition or a creative cocktail workshop? Are you still wondering 'how do I organize a company outing?' Whatever your preference, Flitz-Events is ready to transform every idea into a fully executed company outing. Call or email today, be inspired by our years of experience and discover why more than 6.000 teams a year trust us. One thing is certain, with Flitz-Events your next company outing will not just be fun, but legendary!
